Updating your project record in the UQ Research Data Manager
Your project record is flexible enough to be updated as your project evolves.
You may need to update your record as collaborators join or leave a project; to add information
on ethics approvals, or file and version control standards to be used by all collaborators;
or to generate a detailed DMP to prepare a grant application.
The record owner and the project lead are the only users that can edit a UQRDM project
record.
Collaborators can be easily added or removed.
To remove a collaborator, login to the UQRDM, and select the project you would like to update.
Delete the collaborators from the record, then click update.
As collaborators are removed, they will receive an email explaining that they no longer have
access to the project data.
To add new collaborators to a record, simply type in their name and email address and then
click update.
The newly added collaborators will be sent an email inviting them to join the project
record, with a link to login using their own institutional credentials.
This will enable them to access the project data.
In the event the project lead changes, there is the option to transfer the ownership, or
the UQ lead of the project, to a new person.
This must be transferred to a UQ collaborator already listed on the project record.
Any changes to collaborators will always generate a notification to the project lead for governance
purposes.
The owner and the lead will also always be notified when a collaborator successfully
logs in to join a project.
Detailed information can also be added to support data management protocols on your
project, and this is strongly recommended for UQ researchers.
The record owner or lead can export this information into a data management plan at any time, by
clicking the export to PDF button.
Keeping your project record up to date will ensure your research data is maintained in
accordance with UQ policy, regardless of how the project changes over time.
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